Brunei Youth Symphony (BYS) Privacy Policy

Brunei Youth Symphony (“BYS”, “we”, “us” or “our”) respects your privacy and is committed to protecting the personal data entrusted to us.

This Privacy Policy explains how BYS collects, uses, discloses, stores and protects personal data when you visit our website, submit information through our online forms, register for our programmes or events, communicate with us, or otherwise interact with BYS.

This Privacy Policy is intended to apply to BYS in accordance with the applicable laws of Brunei Darussalam, including the Personal Data Protection Order, 2025 (“PDPO”).

1. Personal Data We Collect

Depending on how you interact with BYS, we may collect personal data such as:

• Full name

• Date of birth or age

• Gender, where relevant to a BYS programme or administrative requirement

• Contact information, including email address and telephone number

• Residential or mailing address, where required

• Parent or legal guardian details, where applicable

• Musical information, including instrument, musical experience, qualifications and audition information

• Information provided in membership, audition, event or programme applications

• Payment or registration information

• Photographs, video recordings and other audiovisual material

• Communications and enquiries submitted to BYS

• Information provided when registering for newsletters, announcements or other communications

• Technical information relating to use of our website, such as IP address, browser type and general website usage information, where collected by our website provider or applicable third-party services

We will only collect personal data that is reasonably necessary for the relevant purpose.

2. How We Collect Personal Data

Personal data may be collected when you:

• Visit or use the BYS website

• Complete a membership, audition, registration or application form

• Register for a BYS concert, programme, workshop or event

• Contact BYS by email, telephone, social media or other communication channels

• Subscribe to BYS communications

• Make a payment or submit payment-related information

• Participate in BYS activities, rehearsals, performances or programmes

• Provide information on behalf of a participant, including as a parent or legal guardian

Where personal data is provided on behalf of another individual, the person providing the information should ensure that they are authorized to do so.

3. How We Use Personal Data

BYS may collect, use and process personal data for purposes including:

• Processing membership, audition and programme applications

• Managing participation in BYS activities and events

• Communicating with members, parents, guardians, applicants, performers, partners and other relevant parties

• Organizing rehearsals, performances, workshops, concerts and other activities

• Processing registrations and payments

• Maintaining appropriate administrative and organizational records

• Providing information about BYS activities, programmes and events

• Responding to enquiries and requests

• Administering and improving the BYS website and online services

• Managing safety, security and operational requirements

• Complying with applicable laws, regulations and legitimate organizational requirements

• Protecting the rights, property and safety of BYS, its members and other individuals

• Other purposes that are reasonably necessary for the operation and activities of BYS, or which have been communicated to you at the time the information is collected

Where required by applicable law, BYS will obtain consent before collecting, using or disclosing personal data for the relevant purpose.

4. Photographs, Video and Other Recordings

BYS regularly conducts concerts, rehearsals, workshops, public performances and other activities that may be photographed, filmed or otherwise recorded.

Photographs, video recordings and other audiovisual material may be used for purposes such as:

• Documenting BYS activities and performances

• Publicizing BYS programmes and events

• BYS's website and social media channels

• Promotional and educational materials

• Reports, publications and presentations

• Archival and historical records of BYS

Where appropriate, BYS may provide notice regarding photography or recording at an event.

Where a participant is a minor, BYS may seek consent from a parent or legal guardian where required or appropriate.

If you have concerns about a particular photograph, video or other recording involving you or a minor under your care, please contact BYS using the contact details provided below.

5. Personal Data Relating to Minors

BYS recognizes that some of its members and participants may be under 18 years of age.

Where appropriate, BYS may communicate with and collect personal data from parents or legal guardians in connection with a minor's participation in BYS activities.

Parents or legal guardians are encouraged to review the information provided to BYS and to contact us if they have questions about how a minor's personal data is being used.

BYS will take reasonable measures to handle personal data relating to minors appropriately and only for legitimate organizational purposes.

6. Disclosure of Personal Data

BYS does not sell personal data.

Personal data may be disclosed where reasonably necessary for the purposes described in this Privacy Policy, including to:

• BYS committee members, administrators, directors, conductors or authorized personnel who require the information to perform their duties

• Parents or legal guardians where appropriate and necessary in relation to a minor's participation

• Service providers engaged by BYS to provide services such as website hosting, registration, ticketing, payment processing, email communication, data storage or event administration

• Venues, event organizers, programme partners or other organizations where disclosure is reasonably necessary to facilitate a BYS activity

• Government authorities, regulators, law enforcement agencies or other parties where disclosure is required or permitted by law

• Other parties where you have provided appropriate consent

Where third-party service providers process personal data on behalf of BYS, BYS will take reasonable steps to ensure that the information is handled appropriately.

7. Third-Party Services and External Websites

The BYS website may use third-party services or contain links to external websites, including ticketing platforms, registration forms, payment services, social media platforms or websites operated by partner organizations.

These third parties may collect and process personal data according to their own privacy policies and terms.

BYS is not responsible for the privacy practices, content or security of third-party websites or services that are outside BYS's control. Users are encouraged to review the relevant privacy policies before submitting personal data to third parties.

8. Website Analytics and Cookies

The BYS website may use cookies or similar technologies to support website functionality, security, performance and analytics.

Cookies may allow the website to remember certain preferences, understand how visitors use the website and improve the user experience.

Where third-party analytics or similar services are used, information may be collected and processed by those service providers in accordance with their respective policies.

You may be able to manage or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality of the website.

9. Accuracy of Personal Data

BYS aims to maintain personal data that is accurate and reasonably up to date for the purposes for which it is used.

If any personal data provided to BYS is inaccurate, incomplete or outdated, you may contact us to request that the information be corrected or updated.

10. Retention of Personal Data

BYS will retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including for administrative, operational, legal, accounting, reporting, archival or other legitimate organizational purposes.

Different types of personal data may be retained for different periods depending on the nature and purpose of the information.

When personal data is no longer required, BYS will take reasonable steps to securely delete, destroy or anonymize the information, where appropriate.

11. Protection of Personal Data

BYS takes reasonable measures to protect personal data against unauthorized access, collection, use, disclosure, copying, modification, loss or similar risks.

Such measures may include appropriate administrative, technical and organizational safeguards.

However, no method of transmission or electronic storage can be guaranteed to be completely secure. BYS therefore cannot guarantee absolute security of information transmitted through the internet.

12. Your Rights

Subject to applicable law and any relevant exceptions, individuals may have rights in relation to their personal data, including the right to:

• Request access to personal data held by BYS;

• Request correction of inaccurate or incomplete personal data;

• Withdraw consent where processing is based on consent; and

• Make enquiries or raise concerns regarding the collection, use or disclosure of personal data.

Requests may be subject to reasonable verification procedures and any requirements, limitations or exceptions under applicable law.

13. Withdrawal of Consent

Where BYS relies on consent to collect, use or disclose personal data, you may withdraw that consent by contacting BYS.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

Please note that withdrawal of consent may affect BYS's ability to provide certain services or facilitate participation in particular activities where the relevant information is necessary for that purpose.

14. Direct Communications and Marketing

BYS may send information relating to its programmes, concerts, events, auditions, membership activities or other BYS-related matters where permitted by applicable law.

Where required, BYS will obtain the appropriate consent before sending direct marketing communications.

You may request to stop receiving non-essential promotional communications from BYS at any time by contacting us or using an available unsubscribe mechanism.

15. International Transfers

Some third-party service providers used by BYS may store or process personal data outside Brunei Darussalam.

Where personal data is transferred outside Brunei Darussalam, BYS will take reasonable steps to ensure that the transfer and subsequent handling of the information are carried out in accordance with applicable data protection requirements.

16. Changes to This Privacy Policy

BYS may update this Privacy Policy from time to time to reflect changes in our activities, website functionality, technology, applicable laws or data protection practices.

The updated Privacy Policy will be published on this website with a revised “Last Updated” date.

We encourage visitors to review this page periodically.

17. Contact Us

If you have any questions, requests or concerns regarding this Privacy Policy or the way BYS handles personal data, please contact:

Brunei Youth Symphony (BYS)
Brunei Darussalam
Email: bruneiyouthsymphony@gmail.com
Website: 

For requests relating specifically to personal data, please include sufficient information to allow BYS to understand and respond to your request.

Last Updated: August 2026

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